Miller Byrne Ltd (Company Number: 12919261) of 24 Cornwall Road, Dorchester, Dorset DT1 1RX specialise in the executive recruitment of Human Resources and Marketing professionals.
Our aim is to ensure that data of a personal nature is only used for the purposes set out in this policy.
WHAT DOES THIS POLICY COVER?
- sets out the types of personal data that we collect about you
- explains how and why we collect and use your personal data
- explains how long we keep your personal data for
- explains when, why and with who we will share your personal data
- sets out the legal basis we have for using your personal data
- explains the effect of refusing to provide the personal data requested
- explains the different rights and choices you have when it comes to your personal data
- explains how we may contact you and how you can contact us.
WHAT PERSONAL DATA DO WE COLLECT ABOUT YOU?
We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, employer and role history, employment references, contact details such as address, email and telephone numbers.
WHERE DO WE COLLECT PERSONAL DATA ABOUT YOU FROM?
We may collect personal data about you if you are using our executive recruitment services. The following are the different sources we may collect personal data about you from:
- Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages.
- From an agent/third party acting on our behalf. e.g. automated psychometric profiling software supplier
- Through publicly available sources:
- Internet search engines
- Through referrals. For example, an Executive Recruitment candidate may be recommended by a friend, a former employer, a former colleague or even a present employer.
HOW AND WHY WE USE YOUR PERSONAL DATA?
We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview stage and onwards in that manner.
HOW LONG DO WE KEEP YOUR PERSONAL DATA?
We keep your information in accordance as follows:
- Candidate data: 5 years
- Client contact details: 5 years
WITH WHOM DO WE SHARE YOUR PERSONAL DATA?
A diverse range of client organisations seeking to appoint HR and Marketing professionals.
Your personal data is shared with the client who initiates a search for personnel, the search for which you are considered, to ascertain if you are a good fit for the available position.
WHAT LEGAL BASIS DO WE HAVE FOR USING YOUR PERSONAL INFORMATION?
For candidates, referees and clients, our processing is necessary for our legitimate interests in that we need the information to be able to assess suitability for potential roles and to find potential candidates.
If you are shortlisted as a candidate, then this may involve the processing of more detailed personal data including sensitive data such as health information that you or others provide about you. In that case we will ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, for example in contacting you.
WHAT HAPPENS IF YOU DO NOT PROVIDE US WITH THE INFORMATION WE REQUEST OR IF YOU ASK THAT WE STOP PROCESSING YOUR PERSONAL INFORMATION?
If you do not provide the personal data necessary or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
WHAT RIGHTS DO YOU HAVE IN RELATION TO THE DATA COLLECTED?
By law, you have several rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country.
- The right to be informed. You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights.
- The right to rectification. You are entitled to have your information corrected if it’s inaccurate or incomplete.
- The right to erasure. This is also known as ‘the right to be forgotten’ and enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
- The right to restrict processing. You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
- The right to data portability. You have rights to obtain and reuse your personal data for your own purposes across different services.
- The right to object to processing. You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
- The right to lodge a complaint. You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
- The right to withdraw consent. If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.
- We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
HOW WILL WE CONTACT YOU?
We may contact you by phone, email or business media. If you prefer a particular contact means over another, please just let us know.
HOW CAN YOU CONTACT US?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact our Data Protection Officer here:
Data Protection Officer: Barry Byrne - firstname.lastname@example.org